To be considered for this role, please call 866-996-6549 and follow the step-by-step instructions outlined by our Co-Founder and Managing Partner.  In addition, please complete your application here.  You will be evaluated and vetted based on your ability to follow instructions.  We look forward to hearing from you! 

About: 

Operations Assistant Needed! Are you someone who thrives on creating order and efficiency behind the scenes? Our growing law firm seeks a detail-oriented Operations Assistant to support multiple offices while maintaining meticulous organization (and a great sense of humor). 

Responsibilities: 

• Provide comprehensive support for operational activities across our Pittsburgh, New York, and Connecticut offices 

• Assist with vendor communications and help monitor operational budgets 

• Support Medical Records and Data Entry teams with administrative tasks 

• Maintain and organize the operational calendar with precision 

• Coordinate office supplies, maintenance, and expansion logistics 

• Assist with basic tech troubleshooting and liaise with the IT team when necessary 

• Work primarily from our Pittsburgh office with occasional travel to other locations 

• Maintain standard business hours with some flexibility as needed 

• Assist with travel management and travel booking for team members 

Qualifications: 

• 1-2 years of experience in administrative or operations support 

• Familiarity with vendor management and service coordination 

• Strong organizational skills and ability to multitask effectively 

• Excellent communication and interpersonal abilities 

• Proficiency in Microsoft Office Suite and basic office management software 

• Associate's degree or equivalent experience in Business Administration or related field 

• Willingness to learn facilities management processes 

• Basic understanding of office health and safety protocols 

• Experience with budget tracking and expense reporting 

• Comfort working in a hybrid environment 

• We offer competitive benefits and the opportunity to help transform our organized chaos into a well-oiled machine. If you're ready to make your mark in operational excellence, we'd love to hear from you! 

Benefits: 

Financial Benefits 

• 401k Contributions: The firm offers a discretionary match up to 5%. This includes a 100% match on the first 3% of contributions and a 50% match on the next 2%, based on annual compensation. 

• Charitable Donations: The Chaffin Luhana Foundation makes an annual donation to a charity of each team member’s choice.  

Healthcare Benefits 

• Medical Insurance: $503 toward monthly health premiums for team members or their families. Team members pay just $1. 

• Dental Insurance: Full coverage, with only a $1 monthly contribution from the team member.  

• Vision Insurance: Full coverage, with only a $1 monthly contribution from the team member.  

• Health Reimbursement Account (HRA): Team members receive a $1,000 contribution from the firm in their HRA account if enrolled in the PPO health plan. 

• Family / Dependent Care (DCR): Team members can contribute up to $5,000 pre-tax for dependent care.  

• Flex Spending Account (FSA): Team members can contribute up to $1,000 pre-tax for medical expenses. 

Commuter Benefits 

• Tax-free Transit Commute (TRN): Team members can contribute up to $325 per month pre-tax toward transit tickets.  

• Discounted Parking (PKG): Team members can contribute up to $325 per month pre-tax toward parking. 

Time Off to Recharge & Renew 

• Paid Time Off (PTO): 15 PTO days per year, increasing to 20 days after 3 years with the firm.  

• Sick Days: 3 paid sick days per year.  

• Celebrate the Holidays: Office is closed for 10 public holidays. 

• Office Closure: Office is typically closed between Christmas and New Year’s Day. 

Culture & Development of Team 

• Casual Dress: Enjoy our business casual dress code.  

• Enhance Your Skills: Up to $500 annually for continued education or training.  

• Learn How You’re Wired: Take a Kolbe Assessment to learn your instinctive method of operation.  

• Time Management: Time management luncheons with senior leadership to elevate team and organizational success. 

• Free Workouts: Free access to GreenTree SportsPlex for Pittsburgh office. 

Recognition at the Firm 

• Value Team Members: Bonusly points for peer-to-peer recognition, redeemable for gift cards, trips, dinners, and more.  

• Eat, Drink & Be Merry: Free team lunches and happy hours.  

• Annual Bonus: Year-end discretionary bonus.  

• Firm Outing: Annual firm outing for all team members to meet up and have fun. 

Note: 

This job description is not an exclusive or exhaustive list of all job functions an employee in this position may be asked to perform.  Duties, responsibilities, and requirements can be added, changed, or reduced by management to meet the business needs of the company. 

Chaffin Luhana LLP does not discriminate based on race, color, sex, religion, national origin, disability, or any other reason prohibited by law in provision of employment opportunities. 

Location: 

Pittsburgh, PA 

Salary Range: 

$50-60k